ANNUAL REPORT 2005-06

VICE PRESIDENT FOR FINANCE & OPERATIONS DIVISION

Department Name: Campus Safety and Security

Assessment Contact: Name: Jason Uhlir

Phone: (701)777-3341

Email: jasonuhlir@mail.und.nodak.edu

Website: www.safety.und.edu

Executive Summary

The Campus Safety and Security unit was formed July 1, 2005 following the retirement of Auxiliary Services Director Jim Uhlir. Some of the departments within Auxiliary Services were re-organized and combined with safety and risk management functions of the University. Collectively, these departments comprise the Campus Safety & Security unit. Departments/functions included in this unit are: Parking, Police, Risk Management, Safety & Environmental Health, Transportation, and Workers Compensation. Parking, Police, Risk Management, Safety & Environmental Health and Workers Compensation are located in the Auxiliary Services Building. the Parking Office is housed in the Memorial Union, and the Transportation Department is operated out of the Transportation Building. Departmental managers are as follows: Corrinne Kjelstrom, Campus Safety & Security Office Manager; Sherry Kapella, Parking Office, Manager; Duane Czapiewski, Chief of Police; Mary Metcalf, Transportation Manager; and Greg Krause, Environmental Health & Safety Director/RSO.

This report will focus on Risk Management, Safety & Environmental Health, and Workers Compensation functions. The other departments within the Campus Safety and Security unit report individually.

Some concerns this past year have included Homeland Security, select agents, and preparing for pandemic illnesses. Construction safety, hazardous materials, radiation, emergency planning, motor vehicle safety, fire prevention, ergonomics, and injury prevention continue to be everyday issues.

Communication of safety issues to all faculty and staff was continued through the quarterly distribution of the Safety Spotlight newsletter. This year the newsletter was also distributed to students by placing copies in high traffic areas around campus.

Indicators, such as incident reports, workers compensation claims, insurance losses, and hazardous waste statistics show that UND’s safety and risk management programs continue to be successful. Programs are regularly reviewed and revised, and new programs are added to satisfy the needs of UND’s diverse campus community.

Campus Safety and Security played a critical role in bringing NASA’s DC-8 to UND in September 2005. It has been housed in a hangar located at the Grand Forks Air Force Base. Campus Safety and Security Staff completed the Environmental Assessment necessary to bring the aircraft to the Grand Forks Air Force Base. The insurance policy for the aircraft was also coordinated by Campus Safety and Security.

A security system consisting of closed-circuit TV, fencing, and access gates was installed to protect the services complex on the west end of campus. Campus Safety and Security worked closely with the UND Police Department to secure Homeland Security grants last fiscal year which were used to fund a large portion of the project.

Ergonomic assessments continue to be a resource offered by Campus Safety and Security. Twenty-nine preventive assessments were conducted, compared to 37 last year. An ergonomic program is being developed, and the draft is nearly complete. Additional work is to be done on this draft, ending with its submission to the Loss Control Committee in 2006. Considerable effort is also being put into providing ergonomics training for campus supervisors.

UND had a decrease of approximately 12% in property insurance losses for 2005-06. The number of claims was higher, but the total dollar amount of the losses was less. There were a total of 34 claims compared to 27 the previous year. EERC experienced problems with a chiller which resulted in damages of $24,966. It is still to be determined if UND will be able to recover any dollars from the insurance provider for this loss. EERC also had a tower fall down in South Dakota due to high winds. The wind damage to the tower resulted in a total loss of $13,589 but UND was only able to recover $6,887 from the insurance provider because only the cost of the tower was listed on EERC’s inventory. Total losses to date for UND for the year amounted to $118,975 compared to $135,731 the previous year.

Due to a reduced premium assessment from the North Dakota Risk Management Division, premiums for liability insurance through the North Dakota Risk Management Fund were down approximately 8% for FY06. Premiums for FY06 amounted to $213,920 compared to $291,166 in FY05, a savings of $77,246.

Some changes were made with regard to property insurance covered under the State Fire and Tornado Fund. The University changed its insurance deductible from $2,500 to $5,000 per loss. This deductible change resulted in an insurance premium reduction of approximately $33,500.

Some challenges for the department include:

The formation of the Campus Safety and Security Unit, in conjunction with the growth the University is experiencing in all areas, has drastically increased the workload within the Campus Safety and Security main office. Existing staff have risen to the challenge and programs coordinated by the department remain effective and strong. It is evident, however, that there is a significant need for additional secretarial/clerical support within the unit.

A priority area that was identified in previous year’s training was the improvement needed in the way required safety training is coordinated, provided, and tracked at UND. Policies and procedures are being developed or improved regularly. To be successful, these policies and procedures must be communicated to the University community. In many cases, this training is required for a particular position. Currently, no mechanism for tracking, coordination, or delivery of required training exists other than the optional training through the U2 program.